Choosing a Venue

Choosing your venue is one the most important aspects of any wedding or event. The venue completely sets (or at least broadly influences)  the tone and general vibe of the event, so you need to make sure that it’s definitely right before choosing it. When you hire an event planner, we will help you decide what is best for you and your specific needs!

Some of the many things we consider:

1. Budget

Venues can be one of the largest expenses of an event. The most important thing is to make sure you balance your venue cost in relation to the rest of your event expenses.

2. Location

How far away is the venue? Is it easy to get to? Having your guests drive a long distance can affect both attendance and success of events like receptions. Plus, things like parking and handicap accessibility are important to consider, especially if your event is in an urban area.

3. Setting

What type of ambiance are you trying to set? It’s important to choose a venue that will allow you the creativity and flexibility needed to create your perfect day. Also consider what changes will need to be done, or what venues are already laid out in a way you like.

4. Surrounding Entertainment

A lot of venues are surrounded by other forms of entertainment that can enhance your wedding experience and make it more fun for your guests, especially if you are planning a destination wedding. Consider what you’d like your guests to be able to take advantage of in the area, or if you’d like to plan another activity before or after your event.

5. Layout/Spacing

Are there other events happening at the same time at your venue? Understand the privacy and layout of the venue. It’s also important to consider capacity and flexibility of the venue to make sure you’ll have adequate room for your guests. Plus, weather can be an important factor if you’re hoping to have an outdoor ceremony, reception, or both. Speak with your event planner about what venues have both indoor and outdoor options or to seek creative and budget-friendly ways to have a successful and beautiful wedding, regardless of weather.

6. Restrictions

Some venues have very specific restrictions regarding outside vendors, such as catering or even someone to coordinate your ceremony. It’s important to know these restrictions before hiring outside vendors or choosing a venue that will prevent you from hiring a vendor you really want to work with.

7. Timing

Some popular venues can often make the setup and breakdown of an event feel rushed. Make sure to look at venues that will allow you adequate time for every aspect of your event, even background aspects such as decorating, cleaning, and time needed at the venue.

8. Security

Who needs a party crasher? Consider the overall privacy of the venue and decide with your planner the best ways to enhance event privacy, particularly if you choose a venue that isn’t privately owned.

9. Reputation

How reputable is the venue? Do they have a reputation for being overpriced or for double booking? An event planner can offer good advice on which venues are reputable and will be best for your specific needs and budget.

10. Consider what's already included. 

Choosing a venue that doesn’t see a lot of events can sometimes cost you money in the long run, because you are responsible for making it into exactly what you need. Having to “create” your perfect venue can quickly become more costly if you are responsible for furnishing the venue and for providing all event services. Ask your event planner what local venues are will be best for your needs and discuss pricing options for paying for each of the desired event services separately.

Betsy has previously shared some great guidance on venue selection, so be sure to read her post from last year as well!

Til next time,