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Callie & Sander
PROPOSAL FOR DESTINATION WEDDING PLANNING, DESIGN & PRODUCTION
INTERNATIONAL DESTINATION | WINTER/EARLY SPRING, 2027 | Approximately 75-100 GUESTS
Dear Callie,
It was so lovely to meet you today! Thank you for considering Rebecca Rose Events for the destination wedding celebration you’re planning in early 2027. We would be so honored to work with you, Sander, and your family.
First and foremost, our goal is to ensure that the wedding weekend turns out to be everything you imagined and much more. We find great joy in creating a special experience for each couple that we serve - with a particular focus on comprehensive creative direction. We believe that wedding celebrations should be about family, close friends, joyful celebration and unconditional love… all in a context and experience that is always unique, highly personalized, and wildly fun! We strive to share and represent these values in everything that we do – at every point in the process.
One of many important benefits to you as our clients, is that you will work with one cohesive creative team – as our firm’s extensive in-house design capabilities enable us to streamline the creative process and deliver an award-winning event design experience that feels personal and joyful from start to finish.
Based on all of the details we have discussed, we have prepared this proposal to encompass comprehensive destination wedding planning, design, and production for your destination celebration next year. In particular, we have taken into account a number of important considerations such as the following:
The anticipated overall scope of the project
The geographic locations under consideration for the wedding weekend
Your overall planning time-frame between now and early 2027
The desired flow of the weekend and guest experience
The approximate size of the guest list/headcount
We anticipate that our team will spend a minimum range of 600-750 hours working on the event in the months leading up to the wedding weekend and at minimum - an additional 150 -200 collective team hours during the wedding week itself, but our fee structure ensures that you are not simply charged an hourly rate. Our approach preserves continuity and cohesiveness in the broader context of the scope of the project and overall budget goals. A description of our fee structure is included below. If you have any questions, please let us know.
Becca R. Atchison & Betsy Krug
Co-Owners, Rebecca Rose Events
Your planning experience includes:
Logistical Planning
Initial Budget Preparation, virtual budget Review session, Ongoing Tracking & Stewardship
Comprehensive destination, venue, and Vendor Research with Curated Custom Referrals & Selection GuidanceVENUE & VENdor Contract Review & NegotiationComplete Vendor Coordination & Communication on Your Behalfone ADVANCE SITE VISIT/planning trip to selected destinationa full-day Creative Session TO KICK-START THE creative PROCESSThis session is ideally held in person in our NC-based design studio, but may be combined with a site visit. We’re also happy to travel to you if that’s most convenient for your schedule. Most of our planning can be done virtually if needed, but it’s important to be together for this one if at all possible.
Up to three Additional Planning/Design Sessions as neededThese sessions are typically 2 hours each and may be easily held in person in our studio, virtually via video conference, or on location in conjunction with a site visit/culinary tasting, etc. depending on what is most convenient for you.
Unlimited Phone and Email Communication as NeededEtiquette AdvisementCreation/Design & Maintenance of a Custom Wedding WebsiteMenu Development Assistance & Coordination WITH your Culinary TeamWedding Weekend Timeline Development & ManagementCOMPLIMENTARY save the date & Invitation mailingcomplimentary rsvp trackingOrchestration and Confirmation of all Vendor Services, including Arrival and Setup Times, Load-in/Load-out, Installation and Operational DutiesComprehensive Onsite Wedding Event Managementlogistical planning for any additional ancillary weekend events as needed (such as your rehearsal dinner, welcome party, etc.)Creative Direction & Event Design (more on this below!)
The above shows a small part of the design plan for a destination wedding in the mountains at the High Hampton Resort
“I can't tell you enough how lucky I feel to have worked with them.
As a bride, you might hear that "no one cares about your wedding as much as you do." Anyone who tells you this has never met the team at Rebecca Rose Events. From the minute that my family and I walked into their design studio for the first time, I knew that there was no one else who I could trust to design and plan my wedding.
Our engagement was truly one of the most exciting, enjoyable times of my life and that is 100% due to the time and energy that RRE poured into making sure that our experience was stress free.
On our wedding day, I felt like a VIP. I am still getting compliments from guests about how much fun they had and how the attention to detail was unmatched.
Rebecca Rose Events is the best in the business. If you are considering them for your own wedding, I have no doubt that you will have the same experience.
Emma
Creative Direction & Design
Your event design experience includes:
The above shows a part of the design plan for a destination wedding in Ravello on the Amalfi Coast of Italy.
Full Original Event Design Concept Development and Executionincluding but not limited to the following:
Color Palette DevelopmentLinen Selection, Rental and/or Custom ProductionCustom Graphic Design & Print Production of all Event Related Paper ItemsIncluding but not limited to: Save the Dates, Your Invitation Suite, Menus, Cocktail Napkins, Ceremony Programs, Escort Cards, Place Cards, Personalized Stationery, etc.
Remember that custom website we promised to develop above? It will be designed with consistent font selections and custom artwork to play a cohesive role in your communication with your guests and set the tone for the entire weekend of celebration.
Design, Production & Distribution of Custom Guest Welcome Giftscoordination/collaboration with a local floral partner for Original Fresh Floral DesignCreation and Presentation of Complete Event Space Aesthetic & Design PlanThis will include a variety of diagrams, 3D renderings whenever possible, sketches, digital design proofs, mock-ups and/or samples for your review.
Sourcing and/or Production of Lighting, TENTING, Rental & Décor ElementsOnsite Creative Direction & StylingOnsite Design InstallationIn order to ensure quality, professionalism, a productive vendor team dynamic, and preservation of artistic integrity, RRE reserves the right to approve your choice of vendors, as well as any rentals, materials, and/or vendor services. We will work very hard to help you select a team of professionals we believe to be the very best fit to serve you, and we are grateful for your trust in that curation of expertise.
Floral Design
Our team will curate and design a vision to incorporate fresh flowers as part of our comprehensive creative process.
Because we serve as your event design team, we know that other florists are unlikely to understand the overall aesthetic vision as well as we will by the time we reach the wedding weekend!
Over the weeks and months that we’ll work together, we get to know you and are delighted to create bespoke floral artistry that you will love.
Including this service in our overall creative process allows us to work most efficiently with your budget. We will simply invoice you for your floral designs once a full design plan and floral order is complete and meets your approval.
For domestic destinations our team designs all floral arrangements. For international destination weddings we will source a local floral design partner and work with them to curate and execute your vision.
Graphic Design & Print Production
As our clients, you’ll enjoy one-of-a-kind wedding stationery, guest welcome gifts, and paper elements that our design team will create exclusively for you, along with a custom wedding guest website.
Our creative process is fully inclusive of original graphic design, illustration, and print production, as we believe that even the smallest details set the tone for any event and contribute mightily to a cohesive guest experience. Our body of work features letterpress, engraving, embossing, and full-color digital print methods. The sky is the limit when it comes to creativity.
Each element will be designed with intention, crafted with care, produced with exceptional quality, and play an integral part in telling your story.
As with floral design, there is no minimum stationery order requirement!
“They are patient, dedicated, and responsive.
The RRE team is comprised of creative professionals dedicated to orchestrating a memorable event for everyone. They have such an abundance of resources and those who engage them are committed to nothing short of WOW! And, they have a knack for doing the little things that make a tremendous difference!
We loved the planning process and they wowed us at every turn. We couldn’t have asked for better partners to create the wedding of our children’s dreams!”
Mindy Bloom
Why Rebecca Rose Events?
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A DEPTH OF EXPERIENCE
Collectively our core team has over 65 years of experience in the luxury hospitality industry. That depth of skill, talent, and capability means you have decades of expertise at work for your wedding.
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IN-HOUSE CREATIVE TEAM
You’ll work with one comprehensive design team from start to finish. This enables a more cohesive guest experience, and a significant difference in overall budget efficiency as well. The process is seamless, joyful, and exciting… and the aesthetic result is exceptional.
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AN EXTENSIVE NETWORK
If we can’t make it, find it, or figure it out - we know experts who can. Our industry relationships position us well to source vendors, create powerful collaborations, and advocate/negotiate on your behalf.
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LOW VOLUME + HIGH TOUCH
Our partner team typically accepts no more than 6-7 destination weddings per year. Our commitment to you is too important to stretch ourselves thin. You’ll receive an incredibly comprehensive level of service from us. No detail is too small to receive our full attention.
We believe the process matters as much as the wedding day.
Perhaps one of our former clients, a father of the bride, said it best when deciding to place his trust in our team for his oldest daughter’s wedding: “I see these services as an important investment in our daughter’s and our family’s happiness throughout the entire engagement and planning process, and not just on the wedding day.”
To us, it was the perfect way for him to express the value of our team, and our unique approach. A few years later, his family returned to us as clients again, and we planned, designed, and produced the younger daughter’s wedding as well. This type of legacy approach is at the very heart of how we do business.We would be honored to serve you with joy.
your investment Rebecca Rose Events is exclusively a full-service event planning, design, and production firm. Our services are tailored to the needs and preferences of our clients and the overall style and scope of each project, as well as the location of the wedding.
For your wedding in early 2027 we will provide comprehensive planning, creative direction, event design, and onsite event management.
Our fee will be $65,000, or 18% of the overall budget, whichever is greater (with some exclusions, as explained below.) Travel and accommodations for our team will be estimated in advance as part of the budget development process and billed for reimbursement.
Note: Should the final scope of the wedding be such that 18% is greater than the minimum fee, please note that any percentage calculation of our fee still always excludes the following:
(1) personal fashion/attire
(2) all sales taxes, and
(3) any gratuities for vendor services
At Rebecca Rose Events, integrity is non-negotiable. We do not accept commissions, kickbacks, or financial incentives from venues or vendors. Our transparent percentage-based fee model ensures that every recommendation we make is unbiased, client-focused, and deeply rooted in trust. This structure empowers us to advocate exclusively for your interests and thoughtfully steward the investment you make in your celebration.
this proposal will be honored for 7 days and is subject to change if the season/date range or geographic location changes. a booking is confirmed with a signed contract & retainer.
“Thank you for making this all possible. Your heart, soul and hard work were woven into every part of this weekend.
Truly the best weekend of our lives and it surpassed every single expectation.Working with you two, and your team, was the best decision we ever made.”
Charlotte & Greg
Next Steps
If you would like to move forward, here’s what happens next to kick-start a fantastic planning process:
1. We will send an agreement for your review and signature.
2. The initial retainer fee will be 20% of your contract minimum, and it will be due upon booking. This secures your position as our client and your wedding celebration event on our project calendar.
3. Then, we’re off to the races to dive in to location research, budget development, critical/time-sensitive vendor research, and look ahead to schedule our creative session!
4. All remaining fees will be divided into four additional payments to be billed throughout the rest of the planning period. Materials and final design elements (such as printed stationery, floral elements, guest gifting items, rental goods, linens, props, candles, etc.) are invoiced separately as those orders are finalized and meet with your approval.
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What our peers have to say...
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"As a destination wedding photographer, I've worked with many wedding planners, and Rebecca Rose Events truly stands out. They embody professionalism and creativity, crafting weddings that are works of art. With their impeccable eye for design and flawless execution, every aspect of the wedding is perfectly coordinated. Their meticulous planning and organizational skills are unmatched, taking care of every detail and relieving any stress. As a photographer, this allows me to focus on capturing the most memorable moments, knowing everything is expertly handled.
Working with Becca, Betsy, and the entire RRE team is an absolute pleasure. They operate with grace, professionalism, and humor, fostering a collaborative and efficient atmosphere. They genuinely care about their clients, going above and beyond to create an unforgettable wedding planning journey. They understand each couple's unique story, weaving it into every aspect of the celebration (even handling the branding/paper goods and florals in-house)! The result is a deeply personal wedding that reflects the couple's love and commitment in the most exquisite manner.
Their unwavering commitment to perfection, unmatched creativity, and outstanding organizational skills make them the go-to planners for couples seeking an extraordinary experience. Working with them is an honor and a privilege, and I'm confident that any couple fortunate enough to have them by their side will create lifelong memories.”
-Valorie Darling-
As seen in
Let’s plan a celebration together, shall we ?!?
all photography content included in this proposal shows our original work and is graciously provided courtesy of Perry vaile, kate thompson, stetten wilson, lance nicoll, olivia suriano, abby jiu, Jillian Knight, valorie darling, Oliver fly and corbin gurkin.